Administrative Manager
Paese :
Italia
Regione : Lombardia
Provincia : Provincia di Milano
Città : MILANO
Categoria : Amministrazione - Reception
Tipo di contratto : Tempo Indeterminato
Tipo di lavoro : Full time
Esperienze : Esperienza tra 5 e 10 anni
Presentazione dell'azienda - LPP ITALY SRL
LPP ITALY IS EXPANDING!
We are looking for an Administrative Manager with a broader scope of administrative responsibilities and managing office operations and administration.
The Administrative Manager is responsible for managing various administrative tasks to ensure the smooth operation of the LPP office in the subsidiary. This role involves coordinating with multiple departments and external partners to handle formalities, manage fixed assets and the car fleet, oversee insurance matters, support sponsorships and donations, ensure GDPR compliance and oversee sustainability reporting.
Do you think you have what LPP Italy needs?
ONE COMPANY, 5 BRANDS
What makes you unique as a person makes us unique as a company.
We are LPP, a Polish company that since 1995 has been empowering people to realize themselves through their looks.
Through fashion we don't just want to make people's dreams come true but reach new horizons of sustainability, inclusivity and accessibility, starting from the most important element: people.
In the world we are recognized through our 5 brands: Reserved, Cropp, House, Mohito and Sinsay.
Thanks to the constant and rapid expansion around the world, we offer more than 30 thousand jobs in 39 countries, through over 2200 stores and offices in Europe, Bangladesh and Shanghai. In 2022 we arrived in Italy through e-commerce and later with the first openings of the Sinsay and Reserved stores.
We are looking for an Administrative Manager with a broader scope of administrative responsibilities and managing office operations and administration.
The Administrative Manager is responsible for managing various administrative tasks to ensure the smooth operation of the LPP office in the subsidiary. This role involves coordinating with multiple departments and external partners to handle formalities, manage fixed assets and the car fleet, oversee insurance matters, support sponsorships and donations, ensure GDPR compliance and oversee sustainability reporting.
Do you think you have what LPP Italy needs?
ONE COMPANY, 5 BRANDS
What makes you unique as a person makes us unique as a company.
We are LPP, a Polish company that since 1995 has been empowering people to realize themselves through their looks.
Through fashion we don't just want to make people's dreams come true but reach new horizons of sustainability, inclusivity and accessibility, starting from the most important element: people.
In the world we are recognized through our 5 brands: Reserved, Cropp, House, Mohito and Sinsay.
Thanks to the constant and rapid expansion around the world, we offer more than 30 thousand jobs in 39 countries, through over 2200 stores and offices in Europe, Bangladesh and Shanghai. In 2022 we arrived in Italy through e-commerce and later with the first openings of the Sinsay and Reserved stores.
Descrizione del posto (Mansioni)
- Manage trade registration and City Hall formalities, closing, and operating permits for stores and offices;
- Maintain records and databases of local authorizations;
- Represent the company during visits from local authorities;
- Guide customer support and stores regarding claims and local authority visits;
- Implement measures to prevent claims and ensure compliance;
- Support stores during controls from local authorities by providing necessary guidance and documents;
- Record and renew guarantee letters in coordination with relevant departments;
- Handle allocating fixed assets, including insurance, registrations, permits, and services;
- Manage collaboration with suppliers and monitor budgets and costs related to fixed assets;
- Organize maintenance services and manage rental assets as needed;
- Process all related invoices in the internal system;
- Manage the car fleet;
- Sponsorships and Donations in cooperation with EB;
- Coordinate with partners and beneficiaries to maximize mutual benefits;
- Manage contractual agreements, budgets, costs, and compliance;
- Engage with internal team members and stores to organize sponsorship projects;
- Coordinate with internal departments and brokers for company insurance matters;
- Prepare Workplaces for New Employees;
- Order working tools and devices. o Prepare access to mailbox platforms and servers;
- Ensure all necessary resources are available for new employees to begin work effectively;
- Manage the Old Stocks reporting inventory levels;
- Coordinate the shipment of goods to buyers of old stocks;
- Acquire buyers for old stocks and monitor the market;
- Act as the contact person for GDPR Compliance, working closely with external lawyers and involved departments;
- Oversee the sustainability reporting process, ensuring accurate data collection and guidance for involved personnel;
- Oversee and manage a team of administrative staff;
- Delegate tasks, provide guidance, and ensure team performance meets company standards;
- Conducted performance reviews and supported team members' professional development;
- Translate necessary documents and organize their legalization;
- Perform other administrative duties as required;
- Other administrative tasks.
- Maintain records and databases of local authorizations;
- Represent the company during visits from local authorities;
- Guide customer support and stores regarding claims and local authority visits;
- Implement measures to prevent claims and ensure compliance;
- Support stores during controls from local authorities by providing necessary guidance and documents;
- Record and renew guarantee letters in coordination with relevant departments;
- Handle allocating fixed assets, including insurance, registrations, permits, and services;
- Manage collaboration with suppliers and monitor budgets and costs related to fixed assets;
- Organize maintenance services and manage rental assets as needed;
- Process all related invoices in the internal system;
- Manage the car fleet;
- Sponsorships and Donations in cooperation with EB;
- Coordinate with partners and beneficiaries to maximize mutual benefits;
- Manage contractual agreements, budgets, costs, and compliance;
- Engage with internal team members and stores to organize sponsorship projects;
- Coordinate with internal departments and brokers for company insurance matters;
- Prepare Workplaces for New Employees;
- Order working tools and devices. o Prepare access to mailbox platforms and servers;
- Ensure all necessary resources are available for new employees to begin work effectively;
- Manage the Old Stocks reporting inventory levels;
- Coordinate the shipment of goods to buyers of old stocks;
- Acquire buyers for old stocks and monitor the market;
- Act as the contact person for GDPR Compliance, working closely with external lawyers and involved departments;
- Oversee the sustainability reporting process, ensuring accurate data collection and guidance for involved personnel;
- Oversee and manage a team of administrative staff;
- Delegate tasks, provide guidance, and ensure team performance meets company standards;
- Conducted performance reviews and supported team members' professional development;
- Translate necessary documents and organize their legalization;
- Perform other administrative duties as required;
- Other administrative tasks.
Profilo
- Strong organizational skills and ability to prioritize workload;
- Strategic thinking and adaptability to unforeseen situations;
- Strong communication and collaboration skills in English language;
- Proficiency in Microsoft Office;
- Negotiation skills;
- Problem-solving abilities and critical thinking;
- Ability to work independently and as part of a team;
- Attention to detail and accuracy;
- Understanding of local regulations and compliance requirements;
- Familiarity with sustainability practices and reporting;
- Project management skills;
- Leadership and team management skills.
WHY WORK WITH US
- We are a solid and fast-growing company, with an extensive expansion plan in Italy for 2024;
- We offer a dynamic, goal-oriented and collaborative working environment;
- Opportunities for professional growth and development, thanks also to internal training programs and to participate in international projects;
- Discounts on the products of all 5 brands of the LPP Group, which can be used both in stores and on e-commerce portals.
ADDITIONAL BENEFITS AND COMPANY TOOLS
- Mobile phone and laptop;
- Meal vouchers.
What are you waiting for? If you want to be part of the development and success of an ever-growing company in Italy, join our team and send your resume now!
To learn more about the LPP Group and our brands, visit the website: https://www.lpp.com
This announcement is addressed to both sexes, pursuant to laws 903/77 and 125/91, and to people of all ages and nationalities, pursuant to legislative decrees 215/03 and 216/03.